Liquidator assistance program: Report on Company Activities and Property, books and records

Liquidator Assistance Program

The Liquidator Assistance Program provides assistance to external administrators by helping them obtain the relevant books and records of a company.

Liquidators and administrators can ask ASIC for help obtaining:

We released an updated Form 507 on 1 November 2018. A three-month transition period applies, during which we will continue to accept lodgement of the RATA. For new external administrations commencing after the release date, registered liquidators should give directors the ROCAP to complete.

How ASIC can assist

We may contact company officers or third parties to remind them of their statutory obligations to assist liquidators and administrators when companies enter external administration.

Where the failure to assist the liquidator or administrator persists, we may commence criminal proceedings against:

  • company officers – for failing to provide a ROCAP (s475) and/or failing to provide books and records (s530A)
  • third parties – for failing to provide books and records (s530B).

How liquidators and administrators can request ASIC's assistance

We prefer you request our assistance separate from your s533 report so we can deal with the matter quickly and efficiently.

Requests for assistance should be sent to:

Prosecutions Assistance Officer
Small Business Compliance & Deterrence
GPO Box 9827
Brisbane Qld 4001

It is preferable that you seek our assistance to obtain a ROCAP (or the RATA, if it was sent to directors prior to ASIC releasing the ROCAP) and/or books and records prior to applying for Assetless Administration funding for preparing Supplementary Reports that will allege contraventions of s475, s530A or s530B.

Information you will need to provide ASIC

When requesting our assistance, you should provide a covering letter that addresses the following:

  • details of the winding up
  • the company officer concerned
  • the officer's relationship to the company
  • contact details for the officer, including residential addresses, business addresses, email addresses and telephone numbers
  • the amount of the estimated deficiency of the company. If unknown, the amount claimed by the petitioning creditor
  • details of any contact between and/or your staff and the officer, including notices and letters sent to the officer, emails, file notes of meetings and telephone conversations, and details of any books and records that have already been provided
  • if some books and records have been provided, but you believe there are further books in the officer's possession, provide details of the further books required and evidence to support your belief that the officer has possession of these books, and
  • if a third party has possession of company books and records, provide the name and contact details of the person. Provide evidence to support your belief that the person has possession of company books and records, and details of any contact between you and/or your staff and the person.

What you may be required to do

Once we have received your request for assistance, we may request a statement or affidavit from you that describes the history of the matter and the details of non-compliance. We will email you a template statement or affidavit to complete if required.

You must be prepared to attend court and give evidence in the event we commence a prosecution. Once we commence a prosecution, we will only withdraw proceedings in very limited circumstances.

If you submit a request for assistance, and the officer subsequently complies with their obligations to submit a ROCAP and/or books and records, you must immediately notify ASIC.

ASIC information sheet for company officers

When requesting that company officers provide ROCAP, books and records and company property, external administrators should include this, where appropriate: Providing assistance to external administrators - Books, records and ROCAP (INFO 53).

More information

What's new

ASIC reports on corporate insolvencies 2017–18

ASIC has published its annual overview of corporate insolvencies based on statutory reports lodged by external administrators for the 2017–18 financial year. 18-342MR. 14 November

Report On Company Activities and Property (ROCAP)

After an extensive revision process and industry consultation conducted through an external consultant, ASIC has released the new ROCAP - Report On Company Activities and Property to replace the RATA. 

 

Industry funding

The Government has introduced new laws that change the way ASIC is funded. Regulated entities will receive an invoice for ASIC’s regulatory services delivered in the prior year. Find out what this means for registered liquidators.

 

Quicklinks

Insolvency Law Reform Act 2016

Releases on insolvency

Liquidator registration applications

Registered liquidator disciplinary decisions

Insolvency statistics

 

Sign up for:

ASIC Corporate Insolvency Update

Published notices

View insolvency and deregistration notices on the published notices website.

Last updated: 20/10/2014 12:00